Organise your landscape architecture data for maximum efficiency, searchability, and professional presentation.
Consistent naming makes everything easier to find and looks more professional to clients and contractors.
Use this format: ClientName - ProjectType - Location - Year
Include project reference, document type, and version:
Set up a logical category hierarchy that matches how landscape architects think about projects.
Use tags to add context that makes items easier to find with semantic search.
Organise your data to take full advantage of Smthy's AI-powered semantic search.
Include context in item descriptions to improve search results:
"Eucalyptus leucoxylon - drought-tolerant feature tree, suitable for coastal Melbourne, attracts native birds, 8-12m mature height"
"Eucalyptus leucoxylon - tree"
Include information that clients and contractors commonly search for:
Structure your data so it's easy to create professional client presentations and reports.
Having 50+ categories makes organisation harder, not easier. Stick to 15-20 main categories with subcategories as needed.
Using different naming conventions across projects makes everything harder to find. Establish rules and stick to them.
Without regular maintenance, even the best organisation system becomes cluttered and inefficient over time.